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The Human Resources - Administrative Assistant is responsible for providing all
administrative and clerical support for the Department of Human Resources, assistance
to the Chief Talent and Strategy Officer, and facilitating committees addressing
HR initiatives. The HR Administrative Assistant works closely with Administration
and other College staff to provide information and services to the College’s employees
and external customers regarding hiring and various other HR functions.
Responsibilities:
Working closely with departments, increasingly in a consultancy role, assisting
line managers to understand and implement policies and procedures.
Promoting equality and diversity as part of the culture of the organization.
Liaising with a wide range of people involved in policy areas such as staff performance
and health and safety.
Recruiting staff - this includes developing job descriptions and person specifications,
preparing job adverts, checking application forms, short listing, interviewing and
selecting candidates.
Developing and implementing policies on issues such as working conditions, performance
management, equal opportunities, disciplinary procedures and absence management.
Advising on pay and other remuneration issues, including promotion and benefits.
Undertaking regular salary reviews.
Negotiating with staff and their representatives on issues relating to pay and conditions.
Administering payroll and maintaining employee records.
Interpreting and advising on employment law.
Dealing with grievances and implementing disciplinary procedures.
Developing with line managers HR planning strategies which consider immediate and
long-term staff requirements.
Planning, and sometimes delivering, training, including inductions for new staff.
Analyzing training needs in conjunction with departmental managers.
Pre - Recruitment:
Understanding the requirements thoroughly, and successfully recruiting professionals
for the same within a time frame.
Interacting with the technical panel and understanding their requirements.
Sourcing suitable candidates through various job portals like Naukri, Jobs head
and Monster.
Short listing, co-ordination, scheduling & interviewing candidates to assess skill
match.
Conducting telephonic or personal interviews with the candidates and getting preliminary
information regarding salaries, availability, Notice period, experience, expected
CTC etc.
Salary and Notice period negotiation and follow up with the candidates till they
join the organization
Joining Formalities:
Issuing offer letters and appointment letters to new employees.
Standardized the joining formalities process of new employees (Welcome circular,
Introduction, Emp Code, ID Cards, Stationary, Bank Account, Reference check, ESS,
Time Sheet etc)
Making Induction of the new employees to make them aware of the organization policies,
procedures, facilitating their interaction with different functional heads of the
different departments.
